Municipal Accounting Office | BetterSolano.org

Mun. Accounting

Municipal Hall

8AM - 5PM

Monday - Friday

Accounting Office Services

Select a service to view the detailed process

The Municipal Accounting Office pre-audits disbursement vouchers to ensure compliance with accounting and auditing rules and regulations

Step	Activity	Documents Required	Duration	Personnel
1	Receive and log disbursement voucher	Disbursement Voucher with complete supporting documents Obligation Request (ObR) Purchase Request/Order	5 minutes	Rosalinda M. Fernandez Administrative Aide VI
2	Review and verify completeness of supporting documents	All supporting documents per COA requirements	15-30 minutes	Jocelyn L. Gatan Administrative Officer V
3	Compute taxes and other deductions	Tax computation worksheet	10 minutes	Mary Jane C. Salvador Accountant III
4	Certify Box A of Disbursement Voucher	Pre-audited DV	5 minutes	Evangeline B. Ramos Municipal Accountant
5	Forward to Municipal Mayor for approval	Certified DV	3 minutes	Rosalinda M. Fernandez Administrative Aide VI

Preparation and submission of monthly financial reports to oversight agencies

Step	Activity	Output	Duration	Personnel
1	Gather and consolidate financial data from all funds	Consolidated data	1-2 days	Mary Jane C. Salvador Accountant III
2	Prepare monthly trial balance and financial statements	Trial Balance, Financial Statements	2-3 days	Jocelyn L. Gatan Administrative Officer V
3	Review and certify reports	Certified reports	1 day	Evangeline B. Ramos Municipal Accountant
4	Submit to COA, DBM, and other oversight agencies	Submitted reports	1 day	Rosalinda M. Fernandez Administrative Aide VI

Processing of salaries, wages, and other compensation for municipal employees

Step	Activity	Documents	Duration	Personnel
1	Receive Daily Time Records (DTR) and other payroll documents from HRMO	DTR, Leave forms, OT authorization	30 minutes	Rosalinda M. Fernandez Administrative Aide VI
2	Compute salaries, deductions (GSIS, PhilHealth, Pag-IBIG, taxes)	Payroll computation sheet	1-2 days	Mary Jane C. Salvador Accountant III
3	Prepare payroll register and individual pay slips	Payroll Register	1 day	Jocelyn L. Gatan Administrative Officer V
4	Review and certify payroll	Certified Payroll	30 minutes	Evangeline B. Ramos Municipal Accountant

Processing of checks for approved disbursements and payments

Step	Activity	Documents	Duration	Personnel
1	Receive approved Disbursement Voucher from Mayor's Office	Approved DV with complete documents	5 minutes	Rosalinda M. Fernandez Administrative Aide VI
2	Prepare check based on approved DV	Check	10 minutes	Mary Jane C. Salvador Accountant III
3	Review check details and countersign	Reviewed check	5 minutes	Evangeline B. Ramos Municipal Accountant
4	Forward to Municipal Treasurer for signature and release	Signed check	5 minutes	Rosalinda M. Fernandez Administrative Aide VI

Recording of financial transactions and preparation of comprehensive financial statements

Step	Activity	Output	Duration	Personnel
1	Gather source documents (DVs, ORs, JVs, etc.)	Source documents	Ongoing	Rosalinda M. Fernandez Administrative Aide VI
2	Prepare Journal Entry Vouchers (JEV)	JEV	Daily	Mary Jane C. Salvador Accountant III
3	Post entries to General and Subsidiary Ledgers	Updated Ledgers	Daily	Jocelyn L. Gatan Administrative Officer V
4	Prepare Trial Balance	Trial Balance	Monthly	Mary Jane C. Salvador Accountant III
5	Prepare Financial Statements (Statement of Financial Position, Statement of Financial Performance)	Financial Statements	Quarterly/Annual	Evangeline B. Ramos Municipal Accountant

Key personnel handling accounting services

Municipal Accountant

Accountant III

Administrative Officer V

Administrative Aide VI