Birth Certificate Service Guide

Processing

15-30 Minutes

Fee

₱150/copy

Who Can Apply

Owner/Representative

Appointment

Walk-in

Step-by-Step Process

Follow these steps to request your birth certificate

1

Check Eligibility

You can request if you are the owner, parent/guardian, or authorized representative with proper authorization letter.

2

Prepare Documents

Bring valid government-issued ID. If representative: authorization letter and IDs of both owner and representative.

3

Visit Civil Registrar

Go to the Local Civil Registrar Office at 2nd Floor, Municipal Hall. Office hours: Mon-Fri, 8AM-5PM.

4

Fill Out Request Form

Complete the request form with full name, date of birth, place of birth, parents' names, and purpose.

5

Pay the Fee

Pay ₱150 per certified copy at the Municipal Treasurer's Office (same building).

6

Claim Certificate

Return to Civil Registrar with official receipt. Certificate released within 15-30 minutes if record is available.

Requirements

Documents needed for your application

If You Are the Owner

Valid government-issued ID (original + photocopy)
Payment: ₱150 cash per copy

If You Are a Representative

Authorization letter signed by the owner
Valid ID of the owner (photocopy)
Valid ID of the representative (original + photocopy)
Payment: ₱150 cash per copy

Frequently Asked Questions

Can I get a birth certificate registered in another municipality?

No. The Solano Civil Registrar only has records for births registered in Solano. For other municipalities, request from that municipality's Civil Registrar or from PSA.

What if I don't know the exact date of birth?

Provide an approximate year and month. The staff will help search the records, but this may take longer.

Can I request through email or online?

Currently, requests must be made in person. Online services are being planned for the future.

What's the difference between local copy and PSA copy?

Both are certified true copies. PSA copies are nationally-recognized and required for passport/visa applications. Local copies are accepted for most local transactions and school enrollment.

Birth Certificate (Local Copy)